Job description Posted 23 November 2021

Senior Pension Payroll Administrator.

Payrate - £220/day PAYE - £282/day Umbrella

Location - Remote (Will move into a hybrid model at some point, 1 -2 days a Week in Whiteley office)

Contract duration - 7 Months

The Senior Pension Administrator - based within Wealth Business Services (W&PB).

The role of the Senior Pension Administrator - W&PB is to be responsible for ensuring the accurate completion of client money reconciliations on a daily basis and the accurate production of client payments as and when required, this will include any pension payments and general payments on an ad-hoc basis. In addition to your main responsibilities, you will work closely with all members of the Banking team coaching and training on role specific tasks, including but not restricted to: payroll, reconciliations, fee collection, DD collection, general invoicing, work allocation all of which are required to be completed within specific timeframes.

Due to the nature of the role, it is essential that the successful candidate has a proven with hands on experience in payroll supervising junior colleagues. You must possess extensive knowledge of pensions and payroll legislation and have manual payroll calculation experience. You will need to be able to work accurately and to tight deadlines. You will also need a demonstrable track record of auditing the work of colleagues. From time to time you will get involved and leading on ad-hoc projects.

The role:

  • Minimum 5 years' demonstrable track record working in payroll
  • Undertake the completion of daily client money reconciliations as specified by FCA
  • Identify and allocate previously unidentified client money
  • Audit and authorise money movements on a daily basis
  • Apply for and ensure client interest is correctly allocated
  • Ensure client invoices are raised in line with terms and conditions and in a timely manner
  • Process fee refunds
  • Audit pension forms
  • Allocate and check tax codes for pension payrolls
  • Process and audit payments for the monthly and ad-hoc client pension payrolls
  • Production of P45's and P60's in line with HMRC regulations
  • Dealing with client/functional team queries in respect of payroll/tax queries
  • Provide information to HMRC in line with HMRC requirements and deadlines
  • Ensure all payments required by HMRC are accurate and made on time
  • Undertaking of system administration in relation to joiners, leavers and access levels
  • Continual review of procedures to ensure that they are maintained, accurate and relevant
  • Production of management information on both a regular and ad hoc basis
  • Work allocation to the team in accordance with their level of knowledge and skills
  • Checking teams work/output
  • Coaching and training junior and new members of staff
  • Appropriate escalation of issues to management e.g. those that have regulatory/reputational/financial risk


The ideal candidate for this role will have:

  • Experience of working in a pensions environment
  • Experience of operating pension payrolls
  • Experience of a payroll tax year end
  • Payroll qualification
  • Knowledge of HMRC rules and regulations in relation to both current pension and payroll legislation
  • Knowledge of FRC CASS rules and regulations
  • Knowledge of current Data Protection law
  • Ensure compliance with all relevant rules and regulations in all aspects of the banking teams work
  • Experience of systems testing
  • Maintain own CPD

Systems Knowledge Required:

  • SIPP Pro
  • SSAS Pro
  • Excel
  • Word
  • Government Gateway/HMRC
  • Working knowledge of RTI
  • BACS Payment Services

Management Skills Required:

  • Excellent written and interpersonal communication skills
  • Excellent organisational and self-motivating abilities
  • Demonstrate high attention to detail
  • Demonstrate ability to work to tight deadlines
  • Demonstrate the ability to prioritise both own and team's workload
  • Demonstrate ability to be able to identify and implement efficiency measures
  • Ability to work on their own initiative as well as being able to identify when it is necessary to seek advice and support
  • Ability to provide training and support to all team members regardless of their experience
  • Experience of dealing directly with both internal and external auditors & clients
  • Experience of leading projects and project teams