Personal Assistant

London, Greater London (GBR)
£22 - £25 Per Hour
7 Months
Start date: ASAP
Ref: HSBCJP00048108

Apply now

Required skills

secretarial

Other skills

discretion
filing
presentations
banking
conferences
planning
communication
archiving
video conferencing

Job description Posted 30 August 2023

Personal Assistant

£22 P/H PAYE

London (Hybrid)

7 month contract

HSBC are currently searching for a Personal Assistant to join their team in London to help support the Bankers within the Global Banking arm of HSBC.

Responsibilities:

· Represent the Banker, exercising confidentiality, discretion and personal sensitivity in all aspects of the role, exercising judgement

· Own and manage multiple complex diaries, using initiative to resolve conflicts and anticipating the banker’s requirements, ensuring efficient scheduling of meetings, co-ordinating with all relevant parties to ensure best possible use of time

· Anticipate, coordinate and manage complex international travel and meeting schedules and prepare itineraries

· Timely reconciliation and submission of all travel and expenses

· Manage and maintain key communication networks, building excellent rapport within team and maintaining effective relationships showing discretion as required

· Maintenance of client information on HSBC systems

· Project manage and organise large events/conferences as appropriate to the role

· Provide cover as appropriate, working collaboratively with other team members, ensuring phone line(s) are manned at all times.

· Consistently demonstrate a willingness to own/tackle problems as they arise and ability to identify issues for upward referral

· Ensure own, and enable bankers, timely compliance with HSBC policies, procedures and protocols, including performance review process

· Operate within policy and seek to use the most cost effective solutions, eg travel/expenses requests are within policy and budget, encourage greater use of video conferencing as an alternative to travel, managing room bookings (no shows) etc

· Role model and ambassador for desirable secretarial behaviours and competencies, providing cover for others in the team as requested

· Support on technology eg for presentations, video conferencing etc

· Filing archiving and destruction

· Ad hoc duties as required by the business

Skills / Experience:

· Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions

· Exercise confidentiality, discretion and personal sensitivity in all aspects of the role

· Experience in dealing with people

· Strong teamwork skills

· Ability to build and maintain strong internal and external relationships

· Timely escalation of issues

· Proactive with good organisational skills and forward planning

· Excellent communication skills

· Project professionalism at all times being resilient under pressure

If you are interested, please do not hesitate to apply! Either apply direct or reach out at Mohammed.Wasim@tapfin.com