Executive Assistant - (Legal)
- London, England (GBR)
- £234 - £260 Per Day
- 47 Weeks
- Start date: 18 Jan 23
- Ref: 164857
- executive assistant
- legal
- secretarial
- word
- powerpoint
- outlook
- law
- presentations
- documentation
- ordering
Executive Assistant HSBCJP00044312
£260.00 per day PAYE / £323.73 per day Umbrella
London (Hybrid – 3 days a week in the office)
Contract until Dec 2023
HSBC are currently searching for an Executive Assistant to join help support a team within the Global Banking and Markets Legal team in London. Within this position, you would be responsible for providing provide high quality, professional and comprehensive legal secretarial and administrative support to the Global Banking & Markets Legal, Corporate Treasury and Competition teams. This position has the objective of working closely and effectively with the lawyers & Executive Assistants.
The role duties will consist of, (but not be limited to):
- Collaboration / Diary Management / Planning Organising and planning internal and external meetings including logistics such as booking room, set up, catering & preparation of materials
- Maintaining the Outlook team calendar to log holiday / leave absences
- Processing expenses (Fusion experience not essential but desired)
- Collaborating with the central project team to build out a new Knowledge & Template Site
- Working with the GCB2 & GCB4s to create content for the new sites
- Regularly maintaining the site i.e. adding new users, password reset, updating content, uploading materials
- Adding users to folders and granting relevant permissions
- Annual recertification of folders and users who have access
- On-boarding and off-boarding of permanent staff and contractorsAssisting the line manager to raise position numbers
- Raising staff numbers
- Ensuring all contractor engagement documentation is stored appropriately
- Ordering of IT equipment for the new joiner
- Arranging collection of IT equipment through off-boarding process
- Providing day 1 IT set-up
- Administrative TasksCreating & maintaining team organisation charts and ensuring they are stored in the relevant areas
- Preparing documents, presentations and spreadsheets on house style (Word/PowerPoint/Excel)
- Escalation of IT issues to the HSBC IT Helpdesk
- Skills / Experience Required: Proficient in IT packages (Word, Excel, Powerpoint, Sharepoint)
- Previous EA experience
- Experience working either within the Law space or with lawyers
- Proactive diary management, including rescheduling conflicting appointments using judgment
- Ability to plan and organise workload, taking into account conflicting priorities
- Strong relationship skills / ability to communicate effectively both in writing and verbally
- Ability to deal with internal and external clients and to act as a gate keeper for your coverage team
- Ability to prioritise and deal with multiple requests at one time
- Ability keep calm under pressure
- Ability to work accurately under pressure of tight deadlines
- Judgment and decision-making ability
- Proactive approach and forward-thinking ability
- Ability to maintain HSBC internal controls and standards and under due diligence checks
- Ability to work independently
If this role is interesting to yourself, please do not hesitate to apply! Either apply direct or reach out at Amy.Walker@tapfin.com
