HSBCJP00043158 - EA & Team Admin
- 8 Canada Square, London E14 5HQ, UK, England (GBR)
- £173.25 - £192.5 Per Day
- 6 Months
- Start date: 24 Aug 22
- Ref: 159788
- administrative support
- ea
- business support
- office manager
- powerpoint
- spreadsheet
- planning
- microsoft office
- onboarding
- logistics
EA & Team Admin
London/ Hybrid
£192.50/ Day
6 Month Contract - Possibility of extensions
Our client HSBC are currently seeking an EA and Team Admin to join their team in the London office/remote working, this contract will be for 6 months with a review to be extended. The workload will be split 60/40 in favour of administrative work with a lesser but still important focus on EA experience. The successful candidate will come in to support the function as a whole with a number of varying tasks from business admin to onboarding and logistics to supporting the GBM Finance Office Manager with day to day tasks.
The successful candidate will come from a corporate environment (ideally banking) and have experience with PowerPoint and Excel (basic spreadsheet work and formulas).
Role Purpose:
The role holder will provide a high level of EA; operational & administrative support for the GBM Finance function overall. Assisting with achievement of departmental priorities and goals for the COO and central activities of the function.
Principal Accountabilities:
- To provide full EA support to the senior leadership team; to include full diary management, travel, expenses administration and ad-hoc tasks
- Provide EA and administrative cover for peers across the support team during absences.
- To provide support to the Office Manager, COO and Senior Management Team with any duties, tasks or projects on a daily basis including ad-hoc requests
- Provide overall administrative support & co-ordination for business as usual activities & key projects
- Demonstrate professional & confident representation of the GBM Finance Senior Management team & Central Support team.
- Support the delivery of the department’s town halls, includes managing logistics for the events.
Customers & Stakeholders:
GBM Finance CFO
GBM Finance Office Manager
GBM Finance COO
Leadership & Teamwork:
- To work effectively within the function & provide a high level of administrative business support to the Function, it’s Business Heads & Business Leads.
- Build, network & develop relationships with HSBC staff at all levels.
- Extend help to other team members’ (workloads permitting).
Operational Effectiveness & Control:
- To continually reassess the operational risks associated with the role & adhere to internal controls, procedures & policies.
- Consider HSBC’s commitment to sustainability & carbon footprint.
Role Context:
- The environment within the function is fast paced & ever changing. The EA/team administrator will need to be a confident self-starter with experience of working well in a fast paced, changing environment with excellent IT (Microsoft Office) & interpersonal skills.
- Must be proficient in powerpoint and excel
- In addition, the individual will need to be a team player who is happy to assist & support other members of the team
- Problem solving and multi-tasking, the ability to plan and manage own activities
Management of Risk:
Is aware of the Operational Risk scenario associated with the role & acts in a manner to take account of operational risk considerations.
Observation of Internal Controls:
Maintains HSBC internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators.
Knowledge & Experience / Qualifications:
- Highly proficient in Powerpoint and Excel and strong with Microsoft packages
- Experienced EA to MD level and multiple senior individuals when required
- Excellent planning & organizational skills with the ability to multi-task & priorities effectively within an administrative capacity
- BCP planning desirable
- Highly motivated self-starter with the ability to work collaboratively within a team with clear examples
- Demonstrated Proactive & confident approach
- Excellent communication, written & interpersonal skills with clear examples
- Confidence to interact & negotiate with individuals regardless of seniority & personalities.
Please also see below link to our HSBC Career hub:
https://jobs.elevatedirect.com/tapfin-hsbc/index.html
If you are relevant or interested please don’t delay, contact me on 0161 503 5558/ Curtis.Sharpe@jeffersonwells.co.uk
