Executive PA
- NW Oldbury, South West (GBR), Oldbury, Bristol (GBR)
- £16 - £18 Per Hour
- 12 Months
- Start date: ASAP
- Ref: CBS9JP00005234
- documentation
- correspondence
- access
- hr administration
- logistics
- management
- director level
- typing
- continuous improvement
- excel
- communication
- outlook
- risk assessments
- powerpoint
The Role
To provide a high level professional, proactive and confidential personal assistant support service to members of the company Executive and/or site Closure Directors and their site lead team.
Key Accountabilities
• Managing an extremely busy and complex set of diaries, itineraries and travel logistics for a number of the Magnox Ltd executive (or site lead) team. The post holder is to take a pro-active approach and prioritise the diverse demands on the executive (or site lead team) members’ time, to work independently using high levels of initiative and responsiveness.
• Producing confidential correspondence to support the executive members.
• Provide high level personal assistant support for Magnox Ltd executive (or site lead team) members, including, but not limited to, management of expenses, arranging and prioritising meetings, organising travel, accommodation etc.
• Managing the Magnox Ltd executive (or site lead team) members email correspondence, bringing his/her attention to matters requiring an immediate response, and when required, responding to correspondence on his/her behalf. Action and instruct others, arrange for and coordinate replies and responses.
• Ensuring the Magnox Ltd executive (or site closure Directors) are prepared for meetings, including bringing forward paperwork, chasing outstanding information, requesting and assembling briefing material and alerting him/her to upcoming deadlines.
• In the absence of the Magnox Ltd executive (or site lead team) member, the post holder has to ensure tasks are delegated and prioritise the information for action upon his/her return.
• Managing documentation and information.
• Acting as primary contact for all enquiries to the Magnox Ltd executive (or site lead team) member, from within Magnox Ltd, the NDA, requests from Regulators etc. Ensuring that enquiries are dealt with efficiently and effectively, using sensitivity and discretion, including the follow up of decisions made by the Magnox Ltd executive (or site lead team) member and ensuring that the appropriate action has been progressed and the task completed.
• Preparing confidential agendas, minutes and actions plans, as required.
• Maintaining access to the confidential areas of the E:room for NSC, Socio Economic, MJC.
• Assisting in the development and adoption of quality administrative systems and processes within the function.
• The post holder is accountable to one Executive member or site Closure Director but supports several Executive (or site lead team) members and will provide, as required by circumstances, high level professional service support to other Executive (or site lead team) members and where appropriate, their PA s.
• The post holder may be required to be a member of, and participate in, the Site Emergency Scheme, subject to any fitness standards required.
• Comply with all Environment and Health, Safety, Security and Quality policies, procedures, work instructions and risk assessments. Support the continuous improvement of Health, Safety Environment and Quality on Site.
• As a customer-focused individual, the post holder will be expected to support delivery within his or her range of skills, knowledge, experience and competence.
• Undertake other tasks for the Executive, which may include some HR administration.
Essential Requirements
• A-Level or equivalent (or appropriate ‘on the job’ experience)
• Experience of providing PA support at director level, within a large, complex organisation with a range of external agencies.
• Considerable knowledge of Word, Excel, Outlook, E rooms, and PowerPoint.
• Ability to manage workload autonomously.
• Excellent interpersonal communication and negotiation skills.
• Flexible attitude and ability to cope with conflicting priorities under pressure
• Proven organisational and time management skills, together with the ability to solve problems creatively, but in a logical manner
Desirable Requirements
• Computer literacy qualification, including RSA stage III typing and shorthand.
• Experience of working within the nuclear industry
• A knowledge of the organisational structure of Magnox, of the way it is designed to operate and administered.
Executive PA
Reference: CBS9JP00005234
Location: Oldbury Site, South Gloucestershire
Job Type: Contract
Duration: 12 months
Salary: 16-18ph PAYE Dependent on Experience
Contact Details: Charlotte Williams – charlotte.williams@capita.com – 07599548238
This vacancy has been deemed inside of scope IR35.
Capita Resourcing is the strategic resourcing business within Capita plc. We are the chosen provider of agency workers and permanent recruitment for the Nuclear Decommissioning Authority (NDA) collaborative framework, across nuclear sites and offices UK wide.
NuclearWorks welcomes applications from all suitably qualified people regardless of gender, race, disability, age or sexual orientation. NuclearWorks is a trading name of Capita Business Services Ltd. Services offered are those of an Employment Agency and Employment Business.
