Administrative Assistant
- Brentford, England (GBR)
- £12 - £17 Per Hour
- 6 Months
- Start date: ASAP
- Ref: GSK0JP00078143
- administrator
- secretarial
- Excel
- invoicing
- proactive
- microsoft powerpoint
Description:
Are you looking for an Administrator Assistant role or aspire to be one?
Do you want a role which will allow you to contribute positively to not only your community but the world?
Come and join us! Together we can serve the patients around the world to do more, feel better and live longer!
Who are we?
At GSK we are a science-led global healthcare company. We research and develop a broad range of innovative products in three primary areas of Pharmaceuticals, Vaccines, and Consumer Healthcare. Our mission is inspiring and challenging – to help people do more, feel better and live longer.
We have a significant global presence with commercial operations in more than 150 countries, a network of 86 manufacturing sites in 36 countries and large R&D centres in the UK, USA, Spain, Belgium, and China.
Basic requirements: Travel and expenses, diary management, purchase orders and invoicing, and other general exec admin activities. Support of activities related to wider team e.g. on-boarding.
Additional requirements: Good Excel and PowerPoint skills. Team co-ordination experience with the ability to support meetings/workshops. There will be an opportunity to get involved in the portfolio and financial co-ordination activities.
Must be a quick learner and able to develop new ways of working as needed.
Responsibilities:
Routinely handle all admin/secretarial duties, including setting up meetings, scheduling appointments, maintaining calendar and proactive email management for the department Director
Arrange meetings, events and conferencing (telephone and video) involving groups of people in different locations and organizations, ensuring that all-admin details are considered
Responsible for international and domestic travel arrangements as necessary
Prepare itineraries, transportation arrangements.
Exercise judgment and act independently while handling admin details for a variety of matters in the department head's absence including communication with other departments, outside companies, consultants, vendors, and internal GSK senior managers
Prepare/collate presentations, correspondence and reports for department and team.
Prioritise work to meet department needs, exercising initiatives and judgement in making decisions.
All profiles will be reviewed against the required skills and experience. Due to the high number of applications, we will only be able to respond to successful applicants in the first instance. We thank you for your interest and the time taken to apply.
