Executive Assistant
- Brentford, Greater London (GBR)
- £40 - £46.23 Per Hour
- 6 Months
- Start date: ASAP
- Ref: GSK0JP00099621
- executive assistant
- pa
- travel arrangements
- correspondence
- secretarial
- discretion
- purchase orders
- ms office
- hr
- planning
Role Title: Executive Assistant
Duration: 6 months
Location: Brentford /hybrid role
Rate: £46.23 per hour via Umbrella inside (IR35)
Who Are We - GSK?
We are a science-led global healthcare company with a special purpose: to help people do more, feel better, live longer. GlaxoSmithKline plc was formed in 2000 as a result of a merger between Glaxo Wellcome plc and SmithKline Beecham plc, although our history can be traced back more than 300 years to London’s Plough Court Pharmacy in the 1700s.
Our goal is to be one of the world’s most innovative, best performing and trusted healthcare companies. Our strategy is to bring differentiated, high-quality and needed healthcare products to as many people as possible, with our three global businesses, scientific and technical know-how and talented people. Our values and expectations are at the heart of everything we do and form an important part of our culture:
· Our values are Patient focus, Transparency, Respect, Integrity
· Our expectations are Courage, Accountability, Development, Teamwork
Job purpose
Are you highly organised? Proactive? Do you take pride in providing best in class administrative support? We have an exciting opportunity for you!!
In this role you will provide efficient and comprehensive Executive Administration (EA) support to the VP, CDTO Office & Digital Accelerator/Chief of Staff to Chief Digital Technology Officer, a member of the Global Tech Leadership Team, being their key interface both internally and externally. You will also support the Senior Director, Digital Accelerator with calendar management and key projects to support the OCDTO
Responsibilities
- Full diary management and co-ordination of schedules, including external commitments and extensive travel arrangements and Visa’s.
- Monitor manager’s inbox and deal with incoming and outgoing correspondence in a proactive and timely manner
- Follow processes and guidelines for Meeting Management, Catering and Travel and Expenses
- Undertake ad hoc projects as required including meeting preparation, supporting the running of meetings, events, culture, and engagement activities, depending on current business needs and interests of the person in role.
- Work closely with the rest of the Tech Executive Assistant team to ensure the smooth and efficient running across Global Digital & Tech with forward planning where possible
- Manage multiple, sometimes conflicting, priorities in a fast-paced and demanding environment without compromising quality of work.
- Using discretion to perform duties at short notice and maintain the highest level of confidentiality and manage sensitive matters according to GSK policy.
- Be competent in various GSK systems to complete expenses on time, manage invoices, raise purchase orders in Ariba and use Workday for HR-related activities
- To live and bring alive the GSK purpose, strategy, and culture.
Must have skills
We are looking for professionals with these required skills and characteristics to achieve our goals:
· Experience of operating as a senior secretarial / PA within a large complex organization
· Highly experienced in 1:1 working at a senior PA level
· Excellent written and oral communication skills
· Creative solution orientated approach and positive attitude to complex situations
· Excellent MS Office and IT skills
· Strong interpersonal skills and proven credibility, strong communication, organisation, and administrative skills
· Demonstrated initiative and forward planning skills
· Strong Team player
· Accountable for Impact – takes ownership and accountability to deliver and supports other to succeed. Has proven ability to consistently deliver to agreed timescales
· Ambitious for patients – excellent prioritisation to focus on what matters and to deliver it, seeks new ways to be more effective
· Do the right thing – always acts with integrity and care for others.
All profiles will be reviewed against the required skills and experience. Due to the high number of applications we will only be able to respond to successful applicants in the first instance. We thank you for your interest and the time taken to apply!
Join GSK’s vision to do more, feel better and live longer:
https://www.youtube.com/user/gskvision/
Who will I be working with?
http://www.gsk.com/en-gb/careers/meet-our-people/
