Job description Posted 07 July 2022

Executive Assistant

12 month Contract

Remote / Stevenage or Brentford


My Client is looking for an experienced EA for a 12-month contract position remote based.

1.          Provide comprehensive administrative support to Vice Presidents. Schedule, arrange and monitor diary appointments, ensuring effective time management. Provide ad hoc support for the Leadership team when required.

2.          Use understanding of concepts and methodology of work performed to proactively deal with issues for manager and in manager’s absence using initiative and knowledge to bring resolution. Identify process related issues and propose creative and interpretive recommendations within remit.

3.          Co-ordinate extensive and complex international travel including preparation of itineraries and collation of documentation. Process necessary visa applications and ensure travel vaccination guidelines are met. Produce all types of documentation including preparation of materials in advance of regular key meetings.

4.          Organise all logistics for meetings (visitors, catering etc), conferences and events whilst adhering to the meetings policies, liaising with internal/ external parties

5.          Be competent in various GSK systems for example to complete expenses on time, booking travel, support agenda development, pre-read material.

6.          Assist new starters, manage movers and leavers for the team. Possibly take on line management responsibility.  

7.          Work closely with Global Tech and Business Assistants.

8.          Manage a high-volume workload proactively to a consistently high standard, by setting priorities, objectives and target dates.

9.          Undertake ad hoc reports/projects as required, simultaneously with routine work, and may provide project leadership for department initiatives.

If you feel you would be suitable for the role, please apply with your most up to date CV