Job description Posted 16 May 2022

R&D Procurement Contract Analyst – 9 months

Pay rate up to £350 per day via Umbrella inside IR35

Remote working with occasional travel to Brentford

The mission

Leading and facilitating the outsourcing and contracting process and discussions between the GSK Internal Stakeholders, category manager and/or Third Party representatives, in order to issue a final executable Contract.

Carrying out day-to-day outsourcing activities leading to the development of Master Service Agreements, Standalone Contracts, Task Orders and Amendments to existing contracts.

Performing the Services in scope, conducting related quality checks/analysis with an excellent understanding of issue escalation and GSK process compliance.

For this activity an experience of not less than 3-4 years is required. Professional background may be Procurement, Legal, Economics, Finance, Management Engineering. There are no specific requirements concerning areas into which previous work experiences were gained. Basic understanding of legal terminology is a plus. Skills developed should cover project or contract management, English drafting, stakeholders’ management, administrative tasks (archival, systems management, data tracking).

Main activities to be carried out:

Creation of Task Orders (“TO”) (with Preferred supplier with Master Services Agreement (“MSA”)) & One-off contracts (Non preferred suppliers)

Simple Request For Proposals (RFP) for supplier selection

The below Services will be delivered from GSK Entities’ sites in Belgium, Italy, UK and US

Review the allocated request for contract preparation and validate all the fields in the request form based on checklist, for e.g:

·      Ensure the Buying Goods and Services SOP has been respected (use of preferred suppliers) and GSK Entities’ Procurement has been involved when required

·      Verify budget approval and cost center allocation

·      Understand the scope of work/nature of the collaboration

·      Check for TPO (Third Party Oversight) compliance

·      For preferred suppliers: verify validity date of the MSA and whether the scope of requested services is covered by the MSA

·      Ensure that a clear service description, budget breakdown and payment schedule has been agreed by Procurement and with the vendor in order to be included in the contract

·      Send Acknowledgement Email to requestor

Running an RFP

·      Collecting business requirements into RFP template from stakeholder

·      Project managing the RFP process to receive queries and have them answered, ensure timelines are met for all participants. 

·      Pulling together analysis of bids to all business to make decision on supplier to be selected.

·      Communicating to successful and unsuccessful suppliers.

Development of draft contract

Post validation of initiation request, key activities to be performed for drafting and negotiation of contract are:

·      Organize and chair the kick off meeting with the relevant stakeholders, as required

·      Select the right contract template if available, if not, reach out to respective stakeholders in GSK Entities’ Legal and Procurement to get the right template or to request GSK Entities Legal that a contract be drafted

·      Coordinate contract drafting and revision between the different stakeholders (GSK Entities’ Procurement, Legal, Business and the Vendor)

·      Coordinate regular updates to the requestor

·      Ensure that a final clean version of the contract is routed for signature, after all internal approvals were obtained

Management of Contract Signature Process

Coordinate signatures by relevant GSK signatories. Post internal signatures from GSK, coordinate with Vendor for counter signature.