Job description Posted 09 May 2022

Part time Archiving & Indexing Assistant

Weybridge, Surrey

Flexible Part time hours 2/3 days per week to suit you

Initial 1 year contract with possible extension

Pay rate of £16 per hour PAYE

Who Are We - GSK?

We are a science-led global healthcare company with a special purpose: to help people do more, feel better, live longer. GlaxoSmithKline plc was formed in 2000 as a result of a merger between Glaxo Wellcome plc and SmithKline Beecham plc , although our history can be traced back more than 300 years to London’s Plough Court Pharmacy in the 1700s.

Our goal is to be one of the world’s most innovative, best performing and trusted healthcare companies. Our strategy is to bring differentiated, high-quality and needed healthcare products to as many people as possible, with our three global businesses, scientific and technical know-how and talented people. Our values and expectations are at the heart of everything we do and form an important part of our culture:

  • Our values are Patient focus, Transparency, Respect, Integrity
  • Our expectations are Courage, Accountability, Development, Teamwork

This job will provide support to the CHR&D Quality organization by:

Supporting the lifecycle of GxP-related paper and electronic documents (issuance and distribution, archival, and disposal of technical documents.

Key responsibilities will include:

Ensuring the integrity and security of the Site Repository and the records contained in accordance with established policies and procedures

Data entry into validated eArchive records management system

Processing the receipt, indexing, circulation and disposition of records 

Inventory functions and records relocation/migration to support physical storage, off-site storage archival and retention of records

Conducting library research to locate, track and retrieve records to meet the needs of research personnel and audit requirements of both internal audit inspections and external (MHRA and FDA) groups

Performing scanning and visual verification to certify that scanned output are true, accurate, and legible reproductions of hard copy originals 

Maintaining, Organizing, Filing and performing Quality Control checks of R&D records

Candidate Requirements:

Knowledge of word processing software

Strong attention to detail

Versatile, customer focus, and can be entrusted with handling sensitive and confidential information.